Tangotang Director Meeting Minutes

Date: Sep 30, 2008
Participants: Becky, Clement, Erica, and Rebecca

Meeting Agenda:
1. Define roles & responsibilities
2. Discuss action items for the 3 committed vision
3. Discuss responses for Richard requests

1. Define roles & responsibilities- team has defined the following functions and responsible person
• Marketing/PR (Rebecca)
• Treasury/Financial (Clement)
• Membership/Customer Service/HR (Erica)
• Information Technology (Clement)
• Operation (Becky)
• Sales (All)
• Business management/contract management (Becky)

2. Discuss action items for the 3 committed vision
• Clement will follow-up with appropriate website vendor for initial project proposal, budget and timeframe by next meeting.
• Key initiatives including technology enable membership database, newsletter and accounting system.
• Discussion on membership survey; will need to compose survey questions for launching survey in coming weeks.
• Discussion on Halloween milonga/practica; will define program details on next meeting.
• Discussion on New Year's Eve milonga; will discuss more details in next meeting and need to follow-up with Ray and Simon on possible sponsorship.
• Discussion on 3-6 month plan as well as long term aspiration (e.g. tango festival and sponsored publications); will need to follow-up in next meeting.
• Discussion on 2009 curriculum for expanding Tango Preface and beyond. Need further discussion in next meeting.

3. Discuss responses for Richard requests
• Erica to manage membership maintenance (Erica to follow-up with Richard/Agnes on handover).
• Rebecca to manage e weekly newsletter (Rebecca to follow-up with Richard/Sharon on handover).
• Clement to manage financial matter (Clement to follow-up with Richard on accounting and financial handover).
• Each person will write reply responses to Richard for appropriate requests.